With just a few clicks, you can generate links to specific posts or share an entire calendar, making it easy for teammates or clients to review content, give feedback, or stay in the loop.
Create a shareable link to share specific posts
Send a shareable link to your team and clients for easy content review and approvals. Shareable links are helpful for when you want to:
Get feedback or approval on a specific set of posts
Share content for a single campaign, week, or launch
Send posts to a client without giving access to your full workspace/calendar view
Control exactly what content is visible
⚠️ External users will not be able to see posts in Draft or Awaiting Approval by default.
When sending shareable links to External users, know they can only view can only see a post in Awaiting Approval post if they're added as an approver on that post. Adding them as an approver later makes the post visible to them from that point on.
If you want External users to always be able to see posts in Draft and Awaiting Approval, change your Post Visibility settings for your workspace or by individual post.
Create a shareable link
In your Calendar, select the posts you want to share by using the checkboxes to the left of the post. (You can select multiple posts to be included in the link.)
Click the Share button at the top right of your Calendar window.
Copy the generated link by clicking Copy Link.
Paste the link and send to recipients.
You can copy the generated link by pressing Copy Link.
When creating a shareable link, you can also select specific date ranges and pre-approved content.
Share an entire Calendar with a universal link
The universal link is best for ongoing access to all content in the calendar view or the full workspace, as it updates automatically as new posts are added or changes are made.
Use the universal link when you want to:
Give clients or teammates continuous access to a workspace
Share content at all stages, including drafts
Avoid re-sending links as new posts are added
Let stakeholders check in whenever they like without extra steps
Get a universal link
From your Calendar
From your Calendar, click the Share button (do not select any posts)
Copy the link from the pop-up modal.
Share the link with whoever you want to have ongoing view access to the Calendar.
From your Workspace settings
Open your workspace settings.
Copy the Universal link at the top of the page, next to your profile photo and under your timezone.
Share the link with whoever you want to have ongoing view access to the Calendar.
Select a date range
Use date range selection to quickly share a full week or month of content.
To share a date range:
Click Select Dates button from the top bar menu
Select desired date range
Click the blue Share button.
Copy the link and send it to your client or team.
⭐️ Tip: You can also use Filters to view posts from a specific social network or tag on your calendar. You can then use the date selector to select posts based on the filter.
Send content as pre-approved
Not every post needs a client's sign-off but you always can send content that's pre-approved through a shareable link.
When you send content as pre-approved:
Posts publish as scheduled, even if the client doesn't review them
Clients can still reject any post they don't want published
You avoid delays from missed or late approvals
To draw a client's attention to specific posts:
Add a post tag, such as the client's name or "Please review"
@mention the client in the post comments
This keeps feedback focused on the posts that need it while your schedule keeps moving.
Shareable Link FAQs: Frequently asked questions
What’s the difference between a shareable link and a universal link?
What’s the difference between a shareable link and a universal link?
Shareable links let you share selected posts, while universal links give ongoing access to all content in a calendar view or workspace, including drafts in the calendar.
Who can view content using a shareable or universal link?
Who can view content using a shareable or universal link?
Anyone with the link can view the shared content. They don’t need a HeyOrca login.
Can I revoke access to a shared link?
Can I revoke access to a shared link?
At this time, shared links can’t be revoked. If you need to limit access, avoid reusing links and share only what’s necessary.
Why can't my client see a post I shared with them through the shareable link?
Why can't my client see a post I shared with them through the shareable link?
Check to see if the post(s) shared are in the Draft or Awaiting Approval stage. If they are, by default, External users can't see posts in Draft or Awaiting Approval.
They can only see a post in Awaiting Approval if they're added as an approver on that post. If you add them as an approver later, the post becomes visible to them from that point on.
If you want external users to always see posts in Draft and Awaiting Approval, you can change your Post Visibility settings for your whole workspace or for an individual post.