HeyOrca differentiates between internal team members (anyone in your agency) and external members (your clients).

There is one major difference between internal and external members:

The roles of each member can vary from calendar to calendar, depending on their involvement in the content creation process for each client. There are 3* distinct roles to choose from:

All internal members will log in to HeyOrca with an email and password.

Admins are able to create content, approve/reject content, and leave comments.
They have access to the calendar, the libraries, calendar settings, and analytics.

Copywriters are able to create/edit content, and leave comments, but cannot approve/reject content to have it published. 

They have access to the calendar, the libraries, and analytics.

Stakeholders are only able to approve/reject content, and leave comments.

They have access to the calendar, the libraries, and analytics. 

Each calendar in HeyOrca has a calendar Owner. The permissions for this role are the same as an internal admin - the only difference being that a Calendar Owner has the ability to delete the calendar.

For an explanation on how to invite internal members to your calendars, check out the following article:

How to Add Members to Your Calendars

External members are assigned to each calendar and do not have the ability to see or interact with your other client’s calendar.

The roles of each team member can vary from calendar to calendar, depending on their involvement in the content creation process for each client.

To set your clients up for success when using HeyOrca, it’s important to assign them the right role, based on how involved they are. There are 3 distinct roles to choose from:

As the most common role for clients interacting with HeyOrca, External Stakeholders added to a calendar do not receive an email alert or notification of any kind. They don’t require a login/password and only have access to content when it is shared with them through a shareable link. They can only approve/reject content, and leave comments.

External Stakeholders only have access to the month and day view.

Note: External stakeholders will receive a notification if they are tagged via a mention in the 'everyone' section of the post comment section. If they reply to the comment, or leave a general comment that is not a reply they will continue to recieve email notifications for future comments made on that post.

An External Admin will receive an invitation to set up an account with HeyOrca, and will log in with an email and password. Admins are able to connect social media accounts, create/edit content, approve/reject content, leave comments, and receive notifications to publish to Instagram with the HeyOrca mobile publishing app.

External admins have access to the month and day view, libraries, and calendar settings (but cannot add or remove team members).

An External Copywriter will receive an invitation to set up an account with HeyOrca, and will log in with an email and password. Copywriters are able to create/edit content, and leave comments, but cannot approve/reject content to have it publish.

External copywriters have access to the month and day view, and the libraries.

For an explanation on how to add external members to your calendars, check out the following article:

How to Add Members to Your Calendars